AGM info
Minutes
of the WYPW Annual General Meeting
Tuesday 11th March 2008 at 7pm
Present:
Mark Milnes (MM) - Chairing meeting (staff & member)
Paul Hudson (PH) - Treasurer
Amy Hirst (AH) - Board Member (Studio Rep)
Kathryn Desforges (KD) - staff & member
Andrew Hambleton (AHAM) - studio holder & member
Freda Davis (FD) - Member
John A Oldham (JAO) - Member
Jenny Thomas (JT) - Studio Holder & Member
Ian Wrench (IW) - Board Member, Studio Holder, Member & volunteer
Julia Clegg (JC) - Member
Adrian R Burnham (ARB) - Member
Claire Fairweather (CF) - Member
Elizabeth Danby (ED) - Board Member, Studio Holder & Member
Mike Danby (MD) - Member
Catherine Green (CG) - Studio Holder & Member
Karen Stansfield (KS) - Member
1. Apologies
Peter Davis, Sammy Palfrey, Pat Lawrinson & Pat Crowther
2. Presentation of independently examined accounts for the year
2006/2007
PH: (Refers to sheet 'WYPW Schedule to the Profit & Loss Account
for the year ended 31st March 2007'). There has been a lot difficulty
with accountants, but we should be a lot more settled with the new
one.
3. Presentation of Annual Report
MM: (Refers to sheet 'WYPW - Chair's Report 2006/7'). Chair's Report
taken from a development report done last year.
PH: All members of staff have changed over so it has been difficult
to put a report together
JAO: Asks MM how fundraising is going.
MM: Incredibly difficult, but we have had a few things through.
Funding for an open day in April, and
£1000 secured to start running children's workshops. We have
secured £36,000 for Flourish
Residency scheme. Proposal for a Centre Manager's position, which
would take on some of the
roles Mark has been doing, releasing Mark and enabling him to concentrate
on Development work
only.
Arts Council funding secured, Sara Trentham (ST) (Visual Arts Officer,
ACE Yorkshire), has concerns and has suggested a meeting to present
an action plan to Improve WYPW.
PH: ST is positive and supports what we would like to achieve, we
haven't been working well as a
group. She is there to assist, not to judge
FD: How is the organisation constituted?
PH: Constitution is on the WYPW website. The Board should consist
of at least 6 people, and no more
than 12. Anyone standing for the board has to be proposed and seconded.
FD: Is it the lack of Management Committee Members that have caused
the recent problems?
PH: The problem has been with personality clashes, and we have only
been responding to
difficulties rather than looking ahead.
4. Election of Members of the WYPW and Honorary Officers
MM: If Graham Riding is standing there are 9 nominees:
Paul Hudson
Amy Hirst
Catherine Green
Elizabeth Danby
Mike Danby
Ian Wrench
Pat Crowther
Graham Riding
Karen Stansfield
JT: GR should have sent word that he has withdrawn his nomination.
(PH goes to phone GR to check if he is standing for the Board)
MM: GR has withdrawn completely
Can the Nominees tell us a bit about themselves?
MD: I can help turn WYPW around. Married to ED who has been on the
Board for a few months. Experienced in being on a board. Wants to
make WYPW +£8000 instead of -£8000. Has connections
in local business community and in the Asian community, wants to
help us increase ethnic diversity. WYPW needs to be open more.
KS: Print/textile design. Makes costumes for theatre. Wants to see
WYPW grow and develop. Art secretary of Dewsbury Arts Group. Wants
to liaise with MM and give support re. exhibitions, etc.
CG: Studio Holder. Chair of PTA at School, does fundraising. Wants
to improve communication between board members and keep WYPW running.
PC: (CG speaking for PC)
Business partners with CG, will give the position 100%, a people-person.
JT: What view do you (CG) have of the organisation?
CG: A print workshop, Artist studios
MM: Catherine is opening her studio 2 Saturdays a month, helping
to promote the workshop.
CG: Local Residents do not know we are here.
KS: There is a cross-over between Dewsbury Art Group and WYPW, so
hopefully that will help us raise our profile.
ED: Studio Holder, Member of LOCA, Spen Valley Civic Society, teacher.
Wants to see WYPW keep going, we are lucky to have a facility like
this in the area, and wants it to move forward.
IW: Studio Holder. Things have started to move forward. Hasn't got
the time to stand for an officer role.
Will support others and has a practical approach. Willing to help
out. Wants to concentrate on committed printmakers and artists.
PH: (Treasurer). A printmaker, is aware of other projects in the
area. WYPW needs support and can go forwards.
JT: Happy PH is standing again, this is seconded by JAO and MD.
AH: Studio Holder. Elected onto Board in October 2007 as Studio
Rep. Theatre designer, workshop leader,. Happy to speak at meetings
and good listener. Diplomatic. Has a vested interest in WYPW, and
it has the potential to be a great community space.
A vote was taken and all nominees were accepted onto the board.
3 Candidates for Honorary Officers:
Paul Hudson - Treasurer
Pat Crowther - Chair
Catherine Green - Secretary
A vote was taken and all canditates were elected to their respective
roles .
5. Appointment of Independent Auditors
PH: Alison Wolfenden from WYCAS (West Yorkshire Community Accounting
Service) is willing
to complete this years accounts. They will support us free of charge,
but charge for end-of-year accounts.
6. AOB
Raffle:
PH: 3 prizes of £35, £25 & £10, redeemable
against workshop hours, membership or materials from the WYPW shop.
FD: Comments that she is very excited about all the interest and
enthusiasm in WYPW. Her brother-in- law is a member of Edinburgh
Print Workshop so could help to develop connections.
Eva Mileusnic draws
£10: Paul Hudson
£25: Claire Fairweather
£35: Mike Danby (gives his prize to ARB)
Meeting Ends
Dear Member,
The AGM was held in the Gallery space on Tuesday 11th March 2008,
at 7pm.
WYPW Board 2008/2009
Pat Crowther - Board
Member with responsibility as Chair
Cathryn Green -
Board Member with responsibility as Secretary
Paul Hudson - Board Member with responsibility as Treasurer
Amy Hirst - Board Member with responsibility as Studio Rep
Ian Wrench - Board Member
Elizabeth Danby - Board Member
Mike Danby - Board Member
Karen Stansfield - Board
Member
Minutes from the AGM
Present:
Mark Milnes (MM) - Chairing meeting (staff & member)
Paul Hudson (PH) - Treasurer
Amy Hirst (AH) - Board Member (Studio Rep)
Kathryn Desforges (KD) - staff & member
Andrew Hambleton (AHAM) - studio holder & member
Freda Davis (FD) - Member
John A Oldham (JAO) - Member
Jenny Thomas (JT) - Studio Holder & Member
Ian Wrench (IW) - Board Member, Studio Holder, Member & volunteer
Julia Clegg (JC) - Member
Adrian R Burnham (ARB) - Member
Claire Fairweather (CF) - Member
Elizabeth Danby (ED) - Board Member, Studio Holder & Member
Mike Danby (MD) - Member
Catherine Green (CG) - Studio Holder & Member
Karen Stansfield (KS) - Member
1. Apologies
Peter Davis, Sammy Palfrey, Pat Lawrinson & Pat Crowther
2. Presentation of independently examined accounts for the year
2006/2007
PH: (Refers to sheet 'WYPW Schedule to the Profit & Loss Account
for the year ended 31st March 2007'). There has been a lot difficulty
with accountants, but we should be a lot more settled with the new
one.
3. Presentation of Annual Report
MM: (Refers to sheet 'WYPW - Chair's Report 2006/7'). Chair's Report
taken from a development report done last year.
PH: All members of staff have changed over so it has been difficult
to put a report together
JAO: Asks MM how fundraising is going.
MM: Incredibly difficult, but we have had a few things through.
Funding for an open day in April, and
£1000 secured to start running children's workshops. We have
secured £36,000 for Flourish
Residency scheme. Proposal for a Centre Manager's position, which
would take on some of the
roles Mark has been doing, releasing Mark and enabling him to concentrate
on Development work
only.
Arts Council funding secured, Sara Trentham (ST) (Visual Arts Officer,
ACE Yorkshire), has concerns and has suggested a meeting to present
an action plan to Improve WYPW.
PH: ST is positive and supports what we would like to achieve, we
haven't been working well as a
group. She is there to assist, not to judge
FD: How is the organisation constituted?
PH: Constitution is on the WYPW website. The Board should consist
of at least 6 people, and no more
than 12. Anyone standing for the board has to be proposed and seconded.
FD: Is it the lack of Management Committee Members that have caused
the recent problems?
PH: The problem has been with personality clashes, and we have only
been responding to
difficulties rather than looking ahead.
4. Election of Members of the WYPW and Honorary Officers
MM: If Graham Riding is standing there are 9 nominees:
Paul Hudson
Amy Hirst
Catherine Green
Elizabeth Danby
Mike Danby
Ian Wrench
Pat Crowther
Graham Riding
Karen Stansfield
JT: GR should have sent word that he has withdrawn his nomination.
(PH goes to phone GR to check if he is standing for the Board)
MM: GR has withdrawn completely
Can the Nominees tell us a bit about themselves?
MD: I can help turn WYPW around. Married to ED who has been on the
Board for a few months. Experienced in being on a board. Wants to
make WYPW +£8000 instead of -£8000. Has connections
in local business community and in the Asian community, wants to
help us increase ethnic diversity. WYPW needs to be open more.
KS: Print/textile design. Makes costumes for theatre. Wants to see
WYPW grow and develop. Art secretary of Dewsbury Arts Group. Wants
to liaise with MM and give support re. exhibitions, etc.
CG: Studio Holder. Chair of PTA at School, does fundraising. Wants
to improve communication between board members and keep WYPW running.
PC: (CG speaking for PC)
Business partners with CG, will give the position 100%, a people-person.
JT: What view do you (CG) have of the organisation?
CG: A print workshop, Artist studios
MM: Catherine is opening her studio 2 Saturdays a month, helping
to promote the workshop.
CG: Local Residents do not know we are here.
KS: There is a cross-over between Dewsbury Art Group and WYPW, so
hopefully that will help us raise our profile.
ED: Studio Holder, Member of LOCA, Spen Valley Civic Society, teacher.
Wants to see WYPW keep going, we are lucky to have a facility like
this in the area, and wants it to move forward.
IW: Studio Holder. Things have started to move forward. Hasn't got
the time to stand for an officer role.
Will support others and has a practical approach. Willing to help
out. Wants to concentrate on committed printmakers and artists.
PH: (Treasurer). A printmaker, is aware of other projects in the
area. WYPW needs support and can go forwards.
JT: Happy PH is standing again, this is seconded by JAO and MD.
AH: Studio Holder. Elected onto Board in October 2007 as Studio
Rep. Theatre designer, workshop leader,. Happy to speak at meetings
and good listener. Diplomatic. Has a vested interest in WYPW, and
it has the potential to be a great community space.
A vote was taken and all nominees were accepted onto the board.
3 Candidates for Honorary Officers:
Paul Hudson - Treasurer
Pat Crowther - Chair
Catherine Green - Secretary
A vote was taken and all canditates were elected to their respective
roles .
5. Appointment of Independent Auditors
PH: Alison Wolfenden from WYCAS (West Yorkshire Community Accounting
Service) is willing to complete this years accounts. They will support
us free of charge, but charge for end-of-year accounts.
6. AOB
Raffle:
PH: 3 prizes of £35, £25 & £10, redeemable
against workshop hours, membership or materials from the WYPW shop.
FD: Comments that she is very excited about all the interest and
enthusiasm in WYPW. Her brother-in- law is a member of Edinburgh
Print Workshop so could help to develop connections.
Eva Mileusnic draws
£10: Paul Hudson
£25: Claire Fairweather
£35: Mike Danby (gives his prize to ARB)
Meeting Ends 8.25pm
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